Infocouncil's Reports Module
Microsoft Word templates, enhanced by Infocouncil, are used for staff members to create their reports. Typing reports is simply a matter
of using Word in the normal manner - no new skills are required and training is kept to a minimum. Reports are filed automatically
by Infocouncil based on parameters established for each council. Reports may be filed automatically in your EDRMS package.
Infocouncil integrates with the leading EDRMS products.
A sophisticated facility is provided for adding attachments to reports. Attachments can be any type of document
or picture, including PDF attachments. A flag can be set in the Attachments window by report writers to include the
attachment in the agenda, or exclude it and place it in a separate appendix.
A form is provided for flagging reports as confidential. Later the software will enable you to handle
confidential matters in a variety of ways. The most common approach is to compile a separate Closed Committee
agenda and Infocouncil supports this.
Here are some of the other features offered in reports:
- Use the Open file button in the Infocouncil toolbar to retrieve Infocouncil documents easily.
- Attach hard copy reports.
- Defer reports for a later meeting or refer reports to committee.
- Clone a pre-existing Infocouncil report for re-use in another agenda.
- Cross refer your report to the relevant section of the council's management
plan or master program by using the drop-downs in the Report Dialog.
- Pick from a list of your own bye-laws to include the relevant clauses in a report. This is
particularly useful for DA's.
An electronic facility is provided in Infocouncil for approving reports. One or more
authorisers can be defined in the Report Dialog for a report. A button is provided to the
report writer for issuing emails to all authorisers asking them to come into the system to
approve, edit or reject the report.
Once approved by all concerned, the report is ready to be included in the agenda for a meeting.
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