Infocouncil Training
This page sets out a standard training plan for a new council
implementation of Infocouncil.
Report Writers
This is the first training course that we run. This takes
place after successful installation of the software.
The course lasts approximately 1.5 hours. During our first
visit, it should be attended by the Governance Administrators and by any other
people who are going to be involved in the testing and implementation of
Infocouncil.
This course can be repeated on subsequent visits if required.
If this is done, it is usually attended by the following employees:
- Report writers
- Report approvers
- Executive assistants
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Some councils elect to conduct this course themselves once
the key users are familiar enough with the process.
Governance Administrators
This course is run after the Report Writing course on the
initial site visit. The course lasts approximately 3 hours
and should be attended by the key Governance administration staff. The Report
Writing course is a prerequisite.
This course is usually recapped on the second site visit.
Course Outlines
An outline of the topics we cover in these courses is set out
in the tables below.
Report Writers
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Introduction
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The Infocouncil Toolbar
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Creating a Report
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The Report Toolbar
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Saving a Report
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Retrieving a Report for Editing
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Editing the Report
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Entering Attachments
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The Authorisation Process
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Making a Report Confidential
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Cloning a Report
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Printing a list of Reports for a Meeting
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Updating Outstanding Actions
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Governance Administrators
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Introduction
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The Infocouncil Administrators Screen
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Maintenance Functions
Authors
Councillors
Meeting Dates
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Creating an Agenda
Creating Agendas
Saving Agendas
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Creating Minutes
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Creating Attachment Documents
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Opening a Saved Business Paper
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Taking Minutes
The Minutes Toolbar
The Outline Tool
Inserting Resolutions
Inserting Procedural Motions
Inserting a New Item
Inserting a Division
Block Resolve
Insert Councillors Names
Insert Mover/Seconder
Insert Minute Number
Insert Row Above or Below
Make This Row the Resolution Row
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Publishing a Business Paper to the Web
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Action Sheets
Produce Action Sheets
Update Action Sheets
Monitoring the Progress of Action Sheets
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The Infocouncil Database
Maintain Who will Address a Meeting
Maintain Apologies For a Meeting
System Maintenance
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IT Administrators
The session for IT Administrators takes place during the installation of Infocouncil.
Prior to this the council will have been issued a copy of the Infocouncil Implementation Plan.
This triggers various activities to be carried out by IT in advance and discusses topics that need to be considered by IT.
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